CARIBOO CHILCOTIN REGIONAL HOSPITAL DISTRICT
BOARD MEETING AGENDA
Friday, July 10, 2009 at 9:30 a.m.
Cariboo Regional District Board Room
Suite D, 180 North 3rd Avenue
Williams Lake, BC
1. Call
to Order
2. Adoption
of the Agenda (additions/deletions)
3. Adoption
of Minutes
|
3.1 |
Minutes of the Regular
Cariboo Chilcotin Regional Hospital District Board Meeting Held June 19, 2009 Recommendation: That the minutes of the
regular Cariboo Chilcotin Regional Hospital District Board Meeting held June
19, 2009, be adopted. |
4. Delegations/Guests
|
There are no delegations scheduled to
appear. |
5. Reports and Correspondence
|
5.1 |
Corporate Vote – Unweighted Recommendation: That the Cariboo Chilcotin Regional Hospital
District consent calendar as of July 10, 2009, be received. |
|
5.2 |
Draft
Recruitment and Retention Policy Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Lynn Paterson, CFO, dated June 24, 2009 and the
draft CCRHD Recruitment and Retention Policy, the letter from Dr. Rob Johnson
dated May 21, 2009, the letter from Dr. Andrew Sear dated June 11, 2009, and
the letter from Dr. Rod Dickey dated June 5, 2009, be received. Further, that the CCRHD Recruitment and
Retention Policy be endorsed as presented. |
|
5.3 |
Interior Health Media Release -
100 Mile Residential Care Expansion Project Corporate Vote – Unweighted Recommendation: That
the Media Release from Interior Health, dated June 26, 2009, announcing that
the 100 Mile Residential Care Expansion Project is proceeding to tender, be
received. |
|
5.4 |
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Lynn Paterson, CFO, dated June 30, 2009,
regarding draft protocol and terms of reference between the northern Regional
Hospital Districts be received. Further action at the discretion of the
Board. |
|
5.5 |
Recommendation: That
the agenda item summary from Lynn Paterson, CFO, dated June 30, 2009,
regarding the boundary and service agreement within the Chilcotin between
Interior Health and Vancouver Coastal Health, be received. |
6. Bylaws Continued (Bylaws for Three
|
6.1 |
Cariboo Chilcotin Regional
Hospital District Capital Expenditure (CMH Telecardiology) Bylaw No. 58 Corporate Vote - Unweighted Recommendation #1: That
the agenda item summary from Lynn Paterson, CFO, dated June 29, 2009,
regarding CCRHD Capital Expenditure Bylaw No. 58, be received. Further, that Cariboo Chilcotin Regional
Hospital District Capital Expenditure (CMH Telecardiology) Bylaw No. 58 be
read a first, second and third time this 10th day of July, 2009. Recommendation #2: That
Cariboo Chilcotin Regional Hospital District Capital Expenditure (CMH
Telecardiology) Bylaw No. 58 be adopted this 10th day of July,
2009. |
|
6.2 |
Corporate Vote - Unweighted Recommendation #1: That
the agenda item summary from Lynn Paterson, CFO dated June 29, 2009,
regarding CCRHD Capital Expenditure Bylaw No. 59, be received. Further, that Cariboo Chilcotin Regional
Hospital District Capital Expenditure (CMH Cardiac Ultrasound Machine) Bylaw
No. 59 be read a first, second and third time this 10th day of
July, 2009. Recommendation #2: That
Cariboo Chilcotin Regional Hospital District Capital Expenditure (CMH Cardiac
Ultrasound Machine) Bylaw No. 59 be adopted this 10th day of July,
2009. |
7. Adjournment
CARIBOO REGIONAL DISTRICT
BOARD MEETING AGENDA
Friday, July 10, 2009 at 9:45 a.m.
Cariboo Regional District Board Room
Suite D, 180 North 3rd Avenue
Williams Lake, BC
1. Call
to Order
2. Adoption
of the Agenda (additions/deletions)
3. Adoption of Minutes
|
3.1 |
Minutes of the Cariboo
Regional District Board Meeting held June 19, 2009 Recommendation: That the minutes of the
Cariboo Regional District Board Meeting held June 19, 2009, be adopted. |
4. Delegations/Guests
|
11:30 a.m. Mitch Campsall and David Zirnhelt will
appear before the Board to present the Agriculture Enterprise Development
Centre Feasibility Study. |
|
|
4.1 |
Memorandum of Business - Delegations Corporate
Vote – Unweighted Recommendation:
That the Delegations
Memorandum of Business as of July 10, 2009, be received. |
5. Bylaws for Consideration of First and
Second Reading
|
5.1 |
Cariboo Regional District South Cariboo Area
Official Community Plan Amendment Bylaw No. 4522, 2009 Part of the Northwest 1/4 of District Lot 2932, Lillooet
District From Agricultural (Ag) designation to Rural Residential 2
(RR-2) designation (5105-20/067 – MacDonald/Depaoli) (Agent: Michael Kidston) Area H – Director Dumaresq Stakeholder Vote – All Electoral Areas (APC comments attached as a late item) Recommendation: That Cariboo Regional District South
Cariboo Area Official Community Plan Amendment Bylaw No. 4522, 2009 be read a first and second time this 10th
day of July, 2009. Further that
following first and second reading, Cariboo Regional District South Cariboo
Area Official Community Plan Amendment Bylaw No. 4522, 2009 be held in
abeyance pending approval of the Agricultural Land Commission application. |
|
5.2 |
Cariboo
Regional District South Cariboo Area Zoning Amendment Bylaw No. 4523, 2009 Part of the Northwest 1/4 of
District Lot 2932, Lillooet District From Resource/Agricultural
(RA 1) zone to Rural 2 (RR 2) zone (4600-20-2767
– MacDonald/Depaoli) (Agent: Michael
Kidston) Area H – Director Dumaresq Stakeholder Vote – All Electoral Areas (APC comments attached as a late item) Recommendation: That Cariboo Regional District South Cariboo Area Zoning
Amendment Bylaw No. 4523, 2009 be read a first and second time this 10th
day of July, 2009. Further, that this application be subject to: i) Adoption of Cariboo Regional District South Cariboo
Area Official Community Plan Amendment Bylaw No. 4522, 2009. Further
that following first and second reading, Cariboo Regional District South
Cariboo Area Zoning Amendment Bylaw No. 4523, 2009 be held in abeyance
pending approval of the Agricultural Land Commission application. |
|
5.3 |
Cariboo
Regional District South Cariboo Area Zoning Amendment Bylaw No. 4524, 2009 Lot 1, District Lot 5089,
Lillooet District, Plan 29192 From Rural 3 (RR 3) zone to
Residential 1 (R 1) zone (4600-20-2766
– Rova) Area G – Director Richmond Stakeholder Vote – All Electoral Areas (APC comments attached as a late item) Recommendation: That Cariboo Regional District South Cariboo Area Zoning
Amendment Bylaw No. 4524, 2009 be read a first and second time this 10th
day of July, 2009. Further,
that adoption be subject to the applicant entering into a covenant to ensure
compliance with the provisions of the Shoreland Management Policy regarding
on-site effluent disposal. Further, that all costs of registration of the
covenant are to be borne by the applicants. |
|
5.4 |
Cariboo Regional District 150 Mile House Area
Official Community Plan Amendment Bylaw No. 4525, 2009 Parcel A (E5046) of District Lots 11 and 12, Cariboo
District From Neighborhood Residential designation to Comprehensive
Development 1 designation (5104-20/027 – Symynuk) Area F – Director Barnett Stakeholder Vote – All Electoral Areas Recommendation: That Cariboo Regional District 150 Mile
House Area Official Community Plan Amendment Bylaw No. 4525, 2009 be read a first and second time this 10th
day of July, 2009. |
6. Bylaws for Consideration of Third Reading
|
6.1 |
Cariboo Regional District South Cariboo Area Zoning
Amendment Bylaw No. 4470, 2009 Lot
15, District Lot 8034, Lillooet District, Plan 26539 From Rural 1 (RR 1) zone to
Rural 2 (RR 2) zone (4600-20-2750-Stewart/Dumaresq/Chang) (Agent: Nigel Hemingway) Area G -
Director Richmond Stakeholder
Vote – All Electoral Areas Recommendation: That
the Board consider the results of the public hearing when making a
determination as to whether or not to read Cariboo
Regional District South Cariboo Area Zoning
Amendment Bylaw No. 4470, 2009 a third time this 10th day of July,
2009. |
|
6.2 |
Cariboo Regional District South Cariboo Area
Zoning Amendment Bylaw No. 4471, 2009 Lot
A, District Lot 3891, Lillooet District, Plan 27883 From
Rural 2 (RR 2) zone to Lakeshore Residential 2 (RL 2) and Special Exception
RR 3-1 zones (4600-20-2749
– Boucher) (Agent: Nigel Hemingway) Area L - Director Rattray Stakeholder
Vote – All Electoral Areas Recommendation: That
the Board consider the results of the public hearing when making a determination
as to whether or not to read Cariboo Regional
District South Cariboo Area Zoning Amendment Bylaw No. 4471, 2009 a third
time this 10th day of July, 2009. Further that final adoption be subject to: i) The applicant entering
into a covenant to ensure compliance with the provisions of the Shoreland
Management Policy prior to consideration of final adoption with respect to
on-site effluent disposal and riparian buffer protection. Further that all costs associated with the
registration of the covenant to be borne by the applicant. |
7. Bylaws for Consideration of Third Reading
and Adoption
|
7.1 |
Cariboo Regional District South Cariboo Area
Zoning Amendment Bylaw No. 4483, 2009 The
North West 1/4 District Lot 2057, Lillooet District, Except Plan 12217 and
the South West 1/4 of District Lot 2056, Lillooet District From
Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) and Special Exception RR
1-6 zones (4600-20-2751
– Grafe/Eng) (Agent: Michael Kidston) Area H - Director Dumaresq Stakeholder
Vote – All Electoral Areas Recommendation #1: That
the Board consider the results of the public hearing when making a
determination as to whether or not to read Cariboo
Regional District South Cariboo Area Zoning
Amendment Bylaw No. 4483, 2009 a third time this 10th day
of July, 2009. Recommendation #2: That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No.
4483, 2009 be adopted this 10th day of July, 2009. |
|
7.2 |
Cariboo Regional District South Cariboo Area
Zoning Amendment Bylaw No. 4484, 2009 The
Southwest 1/4 of District Lot 2938, Lillooet District, Except Plans H9241,
KAP54651 and KAP57225 From
Resource/Agricultural (RA 1) zone to Special Exception RR 1-3 zone (4600-20-2754
– Bricker) (Agent: Nigel Hemingway) Area H - Director Dumaresq Stakeholder Vote – All Electoral Areas Recommendation #1: That
the Board consider the results of the public hearing when making a
determination as to whether or not to read Cariboo
Regional District South Cariboo Area Zoning Amendment Bylaw No. 4484, 2009 a
third time this 10th day of July, 2009. Recommendation #2: That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No.
4484, 2009 be adopted this 10th day of July, 2009. |
8. Bylaws for Consideration of Adoption
|
8.1 |
Cariboo
Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 4485,
2009 Part of District Lot 2927, Cariboo District, Except the North
2640 Feet and Plan 21313 From Resource/Agricultural (R/A) zone to Special Exception RR
1-2 zone (4600-20-2752 – Nicholson/Tibbles) Area A - Director Armstrong Stakeholder
Vote – All Electoral Areas, City of Quesnel Recommendation: That Cariboo
Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 4485,
2009 be adopted this 10th day of July, 2009. |
9. Development Variance Permit Applications
|
9.1 |
Development Variance Permit Application No. 423 Lot 3, District 1111, Lillooet District, Plan 30177 (4270-20-423-Dyck)
Area G – Director Richmond Stakeholder Vote – All Electoral Areas Recommendation: That the application for a Development Variance Permit
pertaining to Lot 3, District Lot 1111, Lillooet District, Plan 30177 be
deferred until August 28, 2009 to permit staff to consult with the applicant
to explore alternatives to permit the
mobile home on a temporary basis while constructing a new home. |
|
9.2 |
Development Variance Permit Application No. 431 Lot 2, District Lot 1610, Cariboo District, Plan 21152 (4270-20-431-Byrd)
Area
I – Director Glassford Stakeholder Vote – All Electoral
Areas, City of Quesnel Recommendation: That the application for a Development Variance Permit
pertaining to Lot 2, District Lot 1610, Cariboo District, Plan 21152 be
received. Further, that a Development
Variance Permit be issued to vary the provisions of Section 5.12.2 (b) (ii)
of the Quesnel Fringe Area Zoning Bylaw No. 3504, 1999 as follows: i) That the exterior side yard
setback be reduced from 7.6 m (24.9 ft) to 4.56 m (15.0 ft) for the proposed
shop. It
is the opinion of the Cariboo Regional District Board of Directors that this
proposal represents an acceptable variance and will have an acceptable impact
on adjoining properties as the variance will provide structures with
sufficient clearance from the road right-of-way. |
10.
Development Permit Applications
|
There are currently no Development Permit
applications. |
11. Agricultural Land Commission Applications
|
11.1 |
District
Lot 728, Cariboo District Except Plan PGP35268 (4035-20-A156
– MacDonald) (Agent: R.G. Holtby) Area A – Director Armstrong Stakeholder Vote – All Electoral
Areas, City of Quesnel Recommendation: That
the Provincial Agricultural Land Commission application for subdivision
within the Agricultural Land Reserve, pertaining to District Lot 728, Cariboo
District Except Plan PGP35268, be received
and authorized for submission to the Provincial Agricultural Land Commission
with a recommendation for approval. |
|
11.2 |
The
Northwest 1/4 of District Lot 2932, Lillooet District (4035-20-H155
– MacDonald/Depaoli) (Agent: Michael Kidston) Area H – Director Dumaresq Stakeholder Vote – All Electoral Areas (APC comments attached as a late item) Recommendation: That
the Provincial Agricultural Land Commission application for subdivision
within the Agricultural Land Reserve, pertaining to the Northwest 1/4 of
District Lot 2932, Lillooet District, be received and authorized for submission to the
Provincial Agricultural Land Commission with a recommendation for approval. |
12. Temporary Commercial/Industrial Permit
Applications
|
There are no Temporary Commercial/Industrial Permit
applications at this time. |
13. Planning/Building Inspection/Bylaw
Enforcement - Other Business
|
13.1 |
Notice on Title – District Lot 2660, Lillooet
District (Owner – Keeko Log Homes Ltd. (Brian Williams))
Area G -
Director Al Richmond
Stakeholder Vote – Weighted –
Electoral Areas D, E, F, G, H and L Recommendation: That
the agenda item summary dated June 17, 2009, from |
|
13.2 |
Notice on Title – District Lot 493, Lillooet
District (Owner - Danny Sass)
Area G -
Director Al Richmond
Stakeholder Vote – Weighted –
Electoral Areas D, E, F, G, H and L Recommendation: That
the agenda item summary, dated June 17, 2009, from |
|
13.3 |
Notice on Title – Lot 41, District Lot 3920,
Lillooet District, Plan 20527 (Owner –Mark Streifel)
Area H -
Director Art Dumaresq
Stakeholder Vote – Weighted –
Electoral Areas D, E, F, G, H and L Recommendation: That
the agenda item summary dated June 17, 2009 from |
|
13.4 |
Notice on Title – Lot 295, District Lot 3721,
Lillooet District, Plan 21667 (Owner –Donald Wright)
Area L -
Director Bruce Rattray
Stakeholder Vote – Weighted –
Electoral Areas D, E, F, G, H and L Recommendation: That
the agenda item summary, dated June 17, 2009, from |
|
13.5 |
Municipalities’
and Cariboo Regional District Building Statistics Reports Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
|
13.6 |
Provincial
Agricultural Land Commission Decisions Report Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Rick Brundrige, Manager of Planning Services,
dated July 2, 2009, regarding the Provincial Agricultural Land Commission
report on decisions up to July 1, 2009, be received. |
14. Environmental Services
|
14.1 |
Further Update on
Completion of the Waste to Energy Report Corporate Vote – Unweighted Recommendation:
That the agenda item summary
from Mitch J. Minchau, Manager of Environmental Services, dated July 2, 2009,
regarding the status of the waste to energy feasibility study, be received. |
|
14.2 |
Late Item -
Increased construction costs for Gibraltar landfill reclamation and liner
expansion. Stakeholder Vote –
Weighted, All electoral areas, District of Wells Recommendation: That the agenda item summary from Mitch J. Minchau, Manager of
Environmental Services, dated July 8, 2009 regarding increased construction
costs for Gibraltar Landfill reclamation and liner expansion, be
received. Further, that $214,164 be
allocated from within the 2009 Rural Refuse Function budget, towards the
completion of the Gibraltar Landfill reclamation and liner expansion project. |
|
14.3 |
Late Item - Solid Waste Management Review Committee Corporate Vote –
Unweighted Recommendation: That the
agenda item summary from Mitch J. Minchau, Manager of Environmental Services,
dated July 8, 2009 regarding the establishment of the Solid Waste Management Plan Review Committee, be received. Further, that the following representatives
and alternates be appointed to the Solid Waste Management Plan Review
Committee: Director A. Bracewell,
(alternate Director R. Mumford); Director D. Barnett (alternate Director D.
Bischoff); Councillor S. Rathor; Director B. Rattray and Councillor D.
Mingo. Further, that the North Cariboo
Joint Planning Committee be requested to provide its representatives and
alternates as soon as possible. |
15. Community Services
|
15.1 |
South Cariboo Regional Airport
– Right of Way in Favour of Terasen Gas Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
16. Library
|
16.1 |
Quesnel
Friends of the Library Application to Incorporate as a Society Corporate Vote – Unweighted Recommendation:
That the agenda item summary
from Colleen Swift, Manager of Library Services, dated June 25, 2009, with
attached faxed document concerning Quesnel’s Friends of the Library
application to incorporate as a Society, be received. Further, that the Board endorses Quesnel’s
Friends of the Library first choice of name, “Friends of the Quesnel Branch
of the Cariboo Regional District Library” and extends its congratulations to
the Quesnel Friends for achieving Society status and for their successful
support of Quesnel Branch services and programs. |
17. Protective Services
|
17.1 |
Corporate Vote – Unweighted Attachment amended at late
publishing. Recommendation: That
the agenda item summary submitted by Rowena Bastien, Manager of Protective
Services, dated June 16, 2009, regarding Emergency Planning updates, be
received. |
|
17.2 |
Request to
Increase the Standard Training Allowance Paid to Volunteer Fire Fighters Corporate Vote – Unweighted Recommendation:
That the agenda item summary
dated June 30, 2009, submitted by Rowena Bastien, Manager of Protective
Services, be received and that the Board endorse the following staff
recommendations: 1) That the training allowance for volunteer fire
fighters be increased to match the current Directors compensation rate of
$120/day; 2) That the rate of compensation be increased in future
as and when the Director’s rate is increased as long as all departments agree
unanimously that the rate of compensation is manageable within the budgets of
all departments in order to ensure that members of all departments continue
to be compensated at the same rate; and 3) That the training allowance be payable for all
necessary training that requires a day away from work and/or any other full
day a volunteer takes to participate in such necessary training. |
|
17.3 |
Corporate Vote – Unweighted (PLEASE NOTE:
This item contains 86 pages) Recommendation: That
the agenda item summary submitted by Rowena Bastien, Manager of Protective
Services, dated June 30, 2009, regarding the application of Community
Adjustment Funds in the amount of $296,537.77 for fuel mitigation projects be
received and endorsed. |
|
17.4 |
9-1-1
Emergency Calling Statistics for June 2009 - Central/South and North Cariboo
Exchanges Corporate
Vote – Unweighted Recommendation: That the agenda item summary from Rowena Bastien, Manager
of Protective Services, dated July 2, 2009 regarding 9-1-1 emergency calling
statistics for June 2009, be received. |
18. Communications
|
18.1 |
Olympic Torch Relay
Funding and Meeting Schedule Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Shelly Burich, Manager of Communications, dated
June 25, 2009, regarding the 2010 Olympic Torch Relay funding program and the
proposed meeting schedule, with attachments, be received. Further, that staff
be authorized to submit funding applications to the Olympic Torch Relay
funding program on behalf of the communities of Lone Butte, 108 Mile Ranch,
Lac La Hache, 150 Mile House, and Kersley. Further, that staff be authorized
to confirm dates for Olympic Torch Relay meetings for the purpose of
developing local committees in each community. |
|
18.2 |
Corporate Vote –
Unweighted Recommendation: That the agenda item summary regarding the UBCM Ministers
meetings from Shelly Burich, Manager of Communications, dated July 7, 2009,
with attachments, be received. Further, that the Board of Directors
collectively determine a list of selected ministerial meetings and topics for
the 2009 UBCM conference. And further, that staff be authorized to request
the desired meetings as soon as possible on behalf of the Regional District. |
19. Finance
|
19.1 |
Chief Financial
Officer’s Report Corporate Vote – Unweighted Recommendation: That
the Chief Financial Officer’s Report as presented to the Board July 10, 2009,
with attached Community Works Funds Projects Summary and Status Report, and
UBCM Community Tourism Program report, be received. |
|
19.2 |
Corporate Vote – Unweighted Recommendation: That the agenda item summary
from Lynn Paterson, CFO, dated June 24, 2009, be received. Further, that the attached Cheque Register
for the month of May 2009, in the amount of $651,885.13, be ratified. |
20. Administration
|
20.1 |
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Alice Walters, Corporate Officer, dated June 24,
2009, confirming that Ridley Terminals Inc. will be retained as a public
asset, with attached email from Janine North, CEO, NDIT, dated June 22, 2009,
letter dated June 5, 2009 from The Honourable Stockwell Day, a News Release
from NCMA and NDIT dated June 2, 2009, and a letter to the Office of the
Prime Minister from NDIT dated May 27, 2009, be received. |
|
20.2 |
2009
Public Function Special Occasion Liquor License Application – Deka Lake and
District VFD
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Bernice Crowe, Executive Assistant, dated June
18, 2009 regarding an application for a Special Occasion Liquor License, be
received. Further, that authorization
be given to the Deka Lake and District Volunteer Fire Department to hold a
beer garden in conjunction with a fishing derby, on August 1, 2009 at the
Deka Lake Fire Hall grounds. |
|
20.3 |
2009
Public Function Special Occasion Liquor License Application – Men’s Fastball
League
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Bernice Crowe, Executive Assistant, dated June
25, 2009, regarding an application for Special Occasion Liquor Licenses, be
received. Further, that authorization
be given to the Men’s Fastball League to hold a beer garden in conjunction
with a ball tournament, on August 14th, 15th, and 16th,
2009 at the Men’s Fastball park in 100 Mile House. |
|
20.4 |
Future Remuneration for Attendance at
North Cariboo Post Secondary Education Council Meetings Corporate Vote – Unweighted Recommendation:
That the agenda item summary
from Bernice Crowe, Executive Assistant, dated June 22, 2009, regarding
remuneration to North Cariboo Post Secondary Education Council meetings, be
received. Further action at the discretion of the Board. |
|
20.5 |
Corporate Vote – Unweighted Recommendation #1: That
the agenda item summary from Recommendation #2: That
Recommendation #3: That
the question to be put to the electorate for the Williams Lake Rural Fringe
Fire Protection (Phase 2) referendum be as follows: “Are you in favour of the adoption of Cariboo Regional District
Williams Lake Rural Fringe Fire Protection (Phase 2) Service Establishment
Bylaw No. 4526, 2009, which would allow the following: ·
the establishment of a
service to provide fire protection to the service area, with a maximum
requisition of $151,554 or an amount raised by applying a tax rate of
$2.23229/$1,000 to the net taxable value of land and improvements in the
service area (based on 2009 assessed values, the residential rate is
$2.215/$1,000 on assessed value of residential land and improvements)?” |
|
20.6 |
Proposed Board Policy Regarding
Construction Surety Bonding for Capital Construction Projects Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Rick Hodgson, Deputy CAO, dated June 11, 2009
regarding a proposed Policy regarding Surety Bonding for Capital Construction
Projects, be received. Further, that the following Policy regarding Surety
Bonding for Capital Construction Projects be adopted: Board Policy regarding Surety Bonding for Capital
Construction Projects Capital
Construction Projects valued at over $350,000: That it
be a policy of the Cariboo Regional District to require construction surety
bonds for capital construction projects where the anticipated contract cost
will be more than $350,000. The following will be required: ·
A Bid Bond for
10% of the bid amount from each bidder. ·
A Performance
Bond for 50% of the bid amount from the selected contractor. ·
A Labour and
Material Bond for 50% of the bid amount from the selected contractor (note:
often, the Performance and Labour and Material Bond are provided as a single
bond, which is acceptable as long as it clearly states both purposes) ·
All bonds shall
be issued by a company licensed to transact business in British Columbia. ·
All bonds shall
state the name of the project. ·
The Bid Bond
will be retained by the CRD until a contract is executed and Performance and
Labour and Material Bonds have been provided. ·
Bid Bonds of
unsuccessful bidders will be returned after the contract is executed. ·
Performance and
Labour and Material Bonds are to be in effect for a minimum of one year after
substantial completion of the project is declared. ·
Statutory
builder’s lien holdbacks and procedures will be followed. ·
Additional
deficiency holdbacks will be implemented if required. In
special circumstances, the Board may waive the requirement for bonding of a
project. For
specialized and complicated projects valued at under $350,000, staff may also
recommend that the Board consider requiring bonds. Procedures
for Un-Bonded Projects That it
be a policy of the Cariboo Regional District that, for all construction
projects proceeding without bonding, the following measures be taken to
mitigate risks: ·
No advances or
deposits will be provided prior to construction. ·
Progress
payments will only be made after inspection by CRD staff, and will only be
made for work and materials incorporated into the project (not for materials
just delivered to the site). At no point will payments be ahead of the
progress and actual received benefit. ·
The contract is
to state that the contractor must obtain the immediate discharge of any filed
builder’s liens, and that the CRD has the right to withhold funds until any
filed lien is discharged ·
Statutory builder’s lien holdbacks and
procedures will be followed, including holding the 10% lien holdback funds
for 55 days after declaration of substantial completion and verification that
no liens have been filed. ·
Additional
deficiency holdbacks will be implemented if required. Private
Developments on CRD-Owned Land That
it be a policy of the Cariboo Regional District to charge a security deposit
of $10,000 payable to the Cariboo Regional District by the private
owner/developer prior to construction of any new construction projects
located on Cariboo Regional District owned or leased land. The
security deposit shall be payable either by certified cheque or letter of
credit with a term to extend at least three months beyond completion of the
project. The
security deposit may be used to settle and discharge builder’s liens,
compensate for any damages to the property upon which it is built, or
infrastructure, or demolition of or finishing of unfinished buildings and
completion of landscaping, or any other reasonable costs the CRD suffers as a
result of the project. |
|
20.7 |
Recommendations from June 18, 2009
Strategic Planning Session Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Janis Bell, Chief Administrative Officer, dated
June 30, 2009, regarding recommendations from the June 18, 2009 strategic
planning session, be received.
Further, that the minutes of the June 18, 2009 strategic planning
session with all attached documentation, be received. Further: 1) That the proposed criteria for the establishment of
corporate priorities for Level One, Two or Three action be endorsed as a
policy of the Board and included in the strategic planning section of the
annual business plan. 2) That the resolutions recommended for deletion from
the Memorandums of Business be deleted. 3) That the proposed Level One, Two and Three priorities be endorsed subject to the
following: That the following resolution
be moved from a Level Two priority to a Level One priority: ‘That staff investigate and report back
to the Board on the viability of utilizing the Development Permit process in
areas under Rural Land Use Bylaws.’ That the following items under Governance Level One priorities be moved under Legislative Level One priorities: - Legislative changes to enhance partnering; - Revenue stream diversification – BC Hydro
transmission lines, GST, PST, resource revenue, etc. Further, that the following items under Governance Level One priorities be
moved under Regional
Development/Economic Revitalization Level One priorities: - Regional Development Strategy – develop
framework/terms of reference. Investigate the establishment of a Regional
Development function within the Cariboo Regional District; - Regional economy – “Fair Share” Revenue Agreement –
That staff be requested to investigate sources of funding such as the pine
beetle fund established by the federal government, the Cariboo-Chilcotin
Beetle Action Coalition, and others, to secure funds to undertake a
comprehensive study on a “fair share” revenue agreement that would diversify
local government revenues by sharing income generated from Crown tenures.
Further, that staff investigate the author and cost of the study undertaken
in the Peace region that resulted in the Peace River Regional District
securing its fair share agreement with the Province; - Transportation – Cariboo Connector, rail, air.” 4) “That the memo dated June 18, 2009 from Lynn
Paterson, CFO, regarding inflationary pressures for 2010 financial planning
purposes, be received. Further, that
staff bring forward a proposed 2010 Financial Plan which reflects a taxation
increase to a maximum of 2% which including the following inflationary
factors: Wages 3% Benefits 12% Insurance 10% Vehicle Fuel 10% Utilities 2% Kilometerage 2%.” |
|
20.8 |
Notice from UBCM Regarding a
Survey on Police Services: Cost and
Accountability Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Alice Walters, Corporate Officer, dated July 2,
2009, and a Member Notice from the Union of BC Municipalties, dated June 24,
2009, regarding the costs and accountability of police services
questionnaire, be received. Further action at the discretion of the
Board. |
|
20.9 |
Central Cariboo Recreation –
Timberwolves Use and Occupancy Agreement Review Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
21. Board Reports and Correspondence
|
21.1 |
Corporate Vote – Unweighted Recommendation: That the consent calendar as of July 10, 2009, be received. |
|
21.2 |
Responses to
Board Correspondence Corporate Vote – Unweighted Recommendation:
That the letter from The
Honourable Pat Bell, Minister of Forests and Range, dated June 22, 2009,
regarding the Cariboo Regional District’s support for the Working Roundtable
on Forestry report, be received. |
22. Committee/Commission Minutes
|
22.1 |
North Cariboo Joint Planning
Committee Retreat Minutes – June 2, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the North Cariboo Joint Planning Committee Retreat meeting
held on June 2, 2009 be received. |
|
22.2 |
North Cariboo Joint Planning
Committee Retreat Recommendations Stakeholder
Vote – Weighted Recommendation: That
the agenda item summary from Bernice Crowe, Executive Assistant, dated June
16, 2009, regarding recommendations from the North Cariboo Joint Planning
Committee Retreat meeting held June 2, 2009, be received. Further, that the
following recommendations contained therein be endorsed: Plans for
Future Recreation 1) “That the discussion on the governance
model used by the Committee be referred to a future meeting of the North
Cariboo Joint Planning Committee.” 2) “That staff investigate whether or not
the money received by Wells-Regional Account exceeded their regional
allocation.” |
|
22.3 |
North Cariboo Joint Planning Committee
Minutes – June 2, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the North Cariboo Joint Planning Committee meeting held on
June 2, 2009, be received. |
|
22.4 |
North Cariboo Joint Planning Committee
Recommendations Recommendation #1: (Stakeholder – Weighted) That
the agenda item summary from Bernice Crowe, Executive Assistant, dated June
16, 2009, regarding recommendations from the North Cariboo Joint Planning
Committee meeting held June 2, 2009, be received. Further, that the following
recommendation contained therein be endorsed: Fees & Charges 1) “That
the Quesnel and District Arts and Recreation Centre Fees and Charges and Twin
Arenas and the Priority Use and Rates for School Rentals be approved with the
exception of the proposed camping fees.” Recommendation #2: (Corporate – Weighted) That
the following recommendation from the North Cariboo Joint Planning Committee
meeting held June 2, 2009, be endorsed: Award of RFP Re:
Multi-Centre Design Build Package 1) “That
MHPM Project Management be awarded the contract to develop the
Design/Building Request for Proposals and related documents for a total
contact price, exclusive of GST, of $50,000.
Further, that the 2009 work plan for the Multi-Centre project be
increased by $150,000, with approximately 43.5% of these funds ($65,250)
allocated from the Multi-Centre Reserve Account and approximately 56.5% of
these funds ($84,750) from WED and BDIT grants, to retain the services of an
Owner’s Consultant Team and Specialty Consultants to participate in the
public consultation process, develop the functional space program,
performance specifications, indicative design, and room data sheets and for
geotechnical investigation and a quantity survey.” Recreation Infrastructure Canada
Program 2) “That
the application submitted to the Recreational Infrastructure Canada Program
in the amount of $655,200 for the upgrade to the pool filter system and
expansion of the weight room at the Arts & Recreation Centre, be
approved. Further, that $416,000 be transferred into the 2009 capital budget
from capital reserves to fund the North Cariboo Recreation and Parks portion
of the project costs upon notification that the RInC grant was successful.” Motion referred back – Exercise
Bikes 3) “That
the April 14, 2009 North Cariboo Joint Planning Committee motion (That we
waive the disposal of assets policy and donate the surplus items of two
exercise bikes to the Quesnel Millionaires Hockey Club), be rescinded. Further, that the exercise bikes be put
into the next City Auction” |
|
22.5 |
South Cariboo Joint Committee Minutes –
June 15, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the South Cariboo Joint Committee meeting held on June 15,
2009, be received. |
|
22.6 |
South Cariboo Joint Committee
Recommendations Recommendation #1: (Stakeholder Vote – Weighted) That the agenda item
summary from 2009 Meeting Schedule 1) “That the memorandum dated April 21,
2009 from -
September 21st – CRD office -
October 19th – District office -
November 16th - CRD office -
December 14th – District office” Cost Sharing Functions 2) “That
the memorandum dated June 8, 2009 from South Cariboo Recreation Centre 2009 Fees and
Charges Bylaw 3) “That
the memorandum dated June 10, 2009 from Darron Campbell, Manager of Community
Services regarding the 2009 fees and charges proposed by Canlan Ice Sports
for the South Cariboo Recreation Centre (SCRC), be received. Further, that the Fees and Charges Bylaw
for the SCRC be amended to reflect a three percent increase in contract ice
rental rates for 2009/2010 season.” Letter
of Support – Mt. Timothy Ski Area 4) “That
the letter dated June 9, 2009 from Noel Thompson, General Manager of Mt.
Timothy Ski Area regarding a request for a letter of support, be
received. Further, that a letter of
support be provided to Mt. Timothy Ski Area.” Recommendation #2: (Corporate Vote – Unweighted) That
the following recommendation from the South Cariboo Joint Committee meeting
held June 15, 2009, be endorsed: Funding
Model for One Hundred Mile Search and Rescue 1) “That the
agenda item summary dated June 11, 2009 from |
|
22.7 |
South Cariboo Rural Directors
Caucus Minutes – June 15, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the South Cariboo Rural Directors Caucus meeting held on June
15, 2009, be received. |
|
22.8 |
South Cariboo Rural Directors
Caucus Recommendations Stakeholder
Vote – Weighted Recommendation:
That the agenda item summary
from Draft Terms of Reference 1) “That
the agenda item summary dated May 16, 2009 from Rick Hodgson, Deputy Chief
Administrative Officer regarding the Central Cariboo Rural Directors Caucus
draft terms of reference, be received.
Further, that draft Terms of Reference be developed for the South
Cariboo Rural Directors’ Caucus and be brought back to the Committee for
review.” |
|
22.9 |
Central Cariboo/City of Williams Lake
Joint Committee Minutes – June 17, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the Central Cariboo/City of Williams Lake Joint Committee
meeting held on June 17, 2009, be received. |
|
22.10 |
Central Cariboo/City of Williams
Lake Joint Committee Recommendations Recommendation #1: (Stakeholder – Weighted) That
the agenda item summary from Bernice Crowe, Executive Assistant, dated June
19, 2009, regarding recommendations from the Central Cariboo/City of Williams
Lake Joint Committee meeting held June 17, 2009, be received. Further, that
the following recommendations contained therein be endorsed. Cariboo Memorial Hospital Phase 2 Redevelopment
Plan 1) “That
the memorandum dated May 5, 2009 from Esler
Sports Complex Capital Projects 2) “That
the memorandum dated April 16, 2009 from Darron Campbell, Manager of
Community Services regarding Esler Sports Complex Capital Projects, be
received. Further, that the following
capital improvements be undertaken by the Esler Sports Complex leagues
at their cost for the 2009 season: Slo-pitch will install a well and
field irrigation system, Minor Fastball will develop a fence a T-ball field,
and Soccer will complete seeding and fencing the second new field.” Solid Waste Management 3) “That
one-stop recycling depot be part of the preferred vision for solid waste
management in the central Cariboo.” Stampeders Hockey Club 4) “That
the report dated April 29, 2009 from Geoff Paynton, Director of Recreation Services
regarding the Stampeders Hockey Club, be received. Further, that an updated
Fees and Charges schedule for the Cariboo Memorial Recreation Complex, which
includes specific ice rental rates for the Timberwolves and Stampeders hockey
teams be brought back to the Committee for consideration.” Recommendation #2 (Corporate – Weighted) That
the following recommendation from the Central Cariboo/City of Williams Lake
Joint Committee meeting held June 17, 2009, be endorsed: Canada Recreation Infrastructure Funding
Application 1) “That
the report dated June 9, 2009 from Geoff Paynton, Director of Recreation
Services regarding a Recreation Infrastructure Canada (RInC) Funding
application – Pool Boilers, be received.
Further, that an application be made in the amount of $567,000 to the
RInC program to replace the boilers in the Sam Ketcham Pool. Further, that an
application to Northern Development Initiative Trust’s Community Halls and
Recreation Facilities program also be made in the amount of $30,000 to support
the project. Further, that up to $270,000 from Capital Reserves in 2010 be
approved to fund this project.” |
|
22.11 |
Central Cariboo Rural Directors
Caucus Minutes – June 17, 2009 Corporate Vote – Unweighted Recommendation: That
the minutes of the Central Cariboo Rural Directors Caucus meeting held on
June 17, 2009, be received. |
|
22.12 |
Central Cariboo Rural Directors
Caucus Recommendations Stakeholder Vote - Weighted Recommendation:
That the agenda item summary
from Bernice Crowe, Executive Assistant, dated June 19, 2009, regarding
recommendations from the Central Cariboo Rural Directors Caucus meeting held
June 17, 2009, be received. Further, that
the following recommendations contained therein be endorsed: Central Cariboo Rural
Directors Caucus Terms of Reference 1) “That
the agenda item summary dated May 16, 2009 from Rick Hodgson, Deputy Chief
Administrative Officer, regarding draft terms of reference for Central
Cariboo Rural Directors Caucus, be received.
Further, that the Terms of Reference be adopted, as amended to include
that the Chair is elected at the first meeting of the calendar year.” Lake Auto Racing Club/Thunder Mountain Speedway 2) “That the letter dated May 25, 2009 from Art
Rauschenberger, President, Lake Auto Racing Club/Thunder Mountain Speedway
regarding a request for a letter of support, be received. Further, that a letter of support be provided
for the tower and concession projects which take place within the existing
race track property. Further, that staff request the Club to provide more
information on the drag strip construction by attending a rural caucus
meeting.” Williams Lake Cross Country Ski Club 3) “That the late item regarding an email from
the Williams Lake Cross Country Ski Club, be received. Further, that a letter of support be
provided to the Club and that $5,000 from the Area D Economic Development
budget be committed to the project as identified in the function business
plan.” |
23.
Invitations
|
23.1 |
Invitations For Which Funding
Has Not Been Allocated Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
|
23.2 |
Invitations For Which Funding Has Been
Allocated There
are currently no invitations received for which funding has been allocated. |
24. Bylaws
Continued (Bylaws for Three Readings)
|
24.1 |
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
25. Bylaws Continued (Bylaws for Three
|
25.1 |
Late
item: 2009 Financial Plan Bylaw Amendment 4496(4) Corporate – Weighted Recommendation #1 That the agenda item summary from Lynn Paterson, CFO dated July
9, 2009 regarding financial plan amendments for Rural Refuse, Anahim Airport,
South Cariboo Regional Airport and South Cariboo Recreation – Arena financial
plans, be received. Further, that the
Cariboo Regional District 2009 Financial Plan Amendment Bylaw No. 4496(4),
2009 be read a first, second and third time this 10th day of July 2009. Recommendation #2 That the Cariboo Regional District 2009 Financial Plan Amendment
Bylaw No. 4496(4), 2009 be adopted this 10th day of July 2009. |
26. Bylaws Continued (Bylaws for Adoption)
|
26.1 |
Cariboo
Regional District North Cariboo Recreation and Parks Service Amendment Bylaw
No. 4507, 2009 Corporate Vote – Unweighted Recommendation: That
the agenda item summary from |
|
26.2 |
Corporate Vote – Unweighted Recommendation: That
the agenda item summary from Mitch J. Minchau, Manager of Environmental
Services, dated June 24, 2009, regarding Bylaw No. 4508, be received. Further, that Cariboo Regional District
South Cariboo Landfill and Transfer Station Fees and Charges Bylaw No. 4508,
2009 be adopted this 10th day of July, 2009. |
27. Directors’ Reports, Appointments, &
Notice(s) of Motion
|
|
There
are currently no items to be presented at this time. |
28. In-Camera
Session
|
There will be various items suitable for discussion
In-camera pursuant to Section 90(1) (j) and (c)
of the Community Charter. |
29.
Adjournment