CARIBOO CHILCOTIN REGIONAL HOSPITAL DISTRICT

 

BOARD MEETING AGENDA

 

Friday, April 27, 2007 at 9:30 am

 

 

Cariboo Regional District Boardroom

Suite D, 180 North 3rd Avenue

Williams Lake, BC

 

1.       Call to Order

 

2.       Consideration of the Agenda (additions/deletions)

 

3.       Delegations/Guests

 

There are no delegations scheduled to appear

 

4.       Adoption of Minutes

 

4.1

Minutes of the Regular Cariboo Chilcotin Regional Hospital District Board Meeting held April 13, 2007.

 

Recommendation:  That the Minutes of the Regular Cariboo Chilcotin Regional Hospital District Board Meeting held April 13, 2007, be adopted as presented.

 

5.       Reports and Correspondence

 

5.1

Accessibility at Vancouver Airport.

 

Recommendation:   That the correspondence from Larry Berg, President and CEO, Vancouver Airport Authority dated March 28, 2007 regarding accessibility at Vancouver International Airport, be received.

5.2

Interior Health - Media Release - More Care Beds for Merritt.

 

Recommendation:  That the Interior Health - Media Release dated April 11, 2007 entitled, “More Residential Care Beds for Coquihalla/Gillis House in Merritt”, be received.

5.3

Interior Health - Media Release - More Care Beds for Armstrong.

 

Recommendation:  That the Interior Health - Media Release dated April 11, 2007 entitled, “More Residential Care Beds for Pleasant Valley Manor in Armstrong”, be received.

5.4

Northern Health - Public Bulletin.

 

Recommendation:  That the Public Bulletin from Northern Health dated April 18, 2007 regarding Northern Health’s next regular meeting, be received.

 

6.       Adjournment

 

 

CARIBOO REGIONAL DISTRICT

 

BOARD MEETING AGENDA

 

Friday, April 27, 2007 at 9:45 am

 

 

Cariboo Regional District Boardroom

Suite D, 180 North 3rd Avenue

Williams Lake, BC

 

 

 

1.       Call to Order

 

2.       Consideration of the Agenda (additions/deletions)

 

3.       Delegations/Guests

 

11:30 am - Keith Dufresne, Manager and Guenter Weckerle from CCBAC to update the Board on recent activities.

 

4.       Adoption of Minutes

 

4.1

Minutes of the Regular Board Meeting Held March 23, 2007.

 

Recommendation:  That the Minutes of the Regular Board Meeting held, March 23, 2007, be received and adopted.

4.2

Minutes of the Regular Board Meeting Held April 13, 2007.

 

Recommendation:  That the Minutes of the Regular Board Meeting held, April 13, 2007, be received and adopted.

4.3

Minutes of the Regular Committee of the Whole Meeting Held April 13, 2007.

 

Recommendation:  That the Minutes of the Regular Committee of the Whole Meeting held April 13, 2007, be received.

4.4

Recommendations from the Committee of the Whole.

Corporate Vote - Unweighted

 

Recommendation:  That the agenda item summary from Joanne Frank, Corporate Secretary, dated April 19, 2007, regarding recommendations from the Committee of the Whole meeting held April 13, 2007, be received.  Further, that the following recommendations contained therein be endorsed:

 

West Nile Risk Reduction Funding.

1)    “That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 4, 2007, regarding 2007 UBCM West Nile Risk Reduction Funding, be received.  Further, that staff contact member municipalities to enquire what direction they may be taking with regard to UBCM West Nile Risk Reduction Funding applications.”

 

BC/Alberta Trade Agreement.

2)    “That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 4, 2007, with attachments, regarding the BC/Alberta Trade, Investment and Labour Mobility Agreement (TILMA), be received. Further, that correspondence be forwarded to Jenny Kwan, MLA and Charlie Wyse, MLA, Official Opposition Critics, and to Barry O’Neill, President, CUPE BC Division in response to their respective correspondence, advising that the UBCM is presently reviewing the TILMA on behalf of its membership and that the Board will hold in abeyance any decisions on the document, pending the outcome of UBCM’s review.”

 

Shoreland Management Policy Presentation.

3)    “That staff make a presentation at the BC Stewardship Workshop with regard to the Shoreland Management Policy.”

 

Kersley Leaseland Nominal Rent Tenure.

4) “That the agenda item summary from Darron Campbell, Manager of Community Services, dated March 29, 2007, regarding the Kersley Leaseland Nominal Rent Tenure (NRT) proposal be received. Further that a letter be sent to Kersley Community Association stating the Regional District does not wish to apply for the tenure on its behalf, but does not object to the NRT proposal.”

 

Unity Ride.

5.) “That the agenda item summary from Shelly Burich, Manager of Communications, dated April 5, 2007 with attached invitation from the District of 100 Mile House to attend the National Aboriginal Day Unity Ride, be received. Further, that the Chair or designate be authorized to attend the National Aboriginal Day Unity Ride on June 21, 2007 in 100 Mile House.”

 

UBCM Resolutions.

6) “That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 4, 2007, regarding 2007 Union of BC Municipalities (UBCM) Resolutions, be received. Further that the following resolution be forwarded to the 2007 UBCM Convention for consideration of endorsement:

 

WHEREAS the Union of BC Municipalities (UBCM) offers a variety of seminars and workshops to its membership throughout the year and these are held at venues in the Lower Mainland;

 

AND WHEREAS members located outside of the Lower Mainland wishing to attend these programs must do so, in many cases, at considerable travel expense and inconvenience and may be unable to participate in a program for these reasons;

 

THEREFORE BE IT RESOLVED that the UBCM be requested to consider holding UBCM sponsored seminars and workshops during Area Association Conventions to minimize travel distances for many of its members.”

 

National Aboriginal Day.

7) “That the agenda item summary from Lynn Paterson, Treasurer, date April 4, 2007 regarding the District of 100 Mile House’s request for funding towards the June 21, 2007 National Aboriginal Day be received.  Further, that $100 be allocated from the Electoral Area “H” Opportunity Fund to assist with funding National Aboriginal Day celebrations being held in conjunction with the 2007 Unity Ride.”

 

Quesnel Library Branch Relocation.

8) “That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 4, 2007, with attachment, regarding Quesnel Library Branch relocation, be received.  Further, that a be sent to Carolyn Johnston, Dorie Havens, Betsy VanHalderen and Gloria Lazzarin advising them that the Board is in discussion with the City of Quesnel and that their recommendations will be considered by the Board in its deliberations regarding the Quesnel Library Branch relocation.”

 

Notice of Motion.

9) “That the following motion be included on the agenda of the next Board meeting:

“That the Board resolution endorsed in 2002 regarding building a free standing library in Quesnel be further considered by the Board.”

 

Annual Library Report.

10) “That upon completion of the annual library report, the Manager of Library Services present the report to the Board.”

 

5.       Bylaws

 

Bylaws for Consideration of Third Reading

 

5.1

Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 4230, 2007

Part of Lot 4, District Lot 2896, Lillooet District, Plan 24490

From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone

(4600-20-2621 – Jones  (Agent: Nigel Hemingway))  

Area L – Director Pinkney

Stakeholder Vote – All Electoral Areas, District of Wells.

 

Recommendation #1

That the Board consider the results of public hearing when making a determination as to whether or not to read Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 4230, 2007a third time this 27th day of April 2007.

 

Recommendation #2

That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 4230, 2007 be adopted this 27th day of April 2007.

 

Agricultural Land Applications

 

5.2

Provincial Agricultural Land Commission Application #B276, for subdivision within the Agricultural Land Reserve

Part of the South ½ of District Lot 3224, Cariboo District, Except Plan 25588

(4035-20-B276 – Entzminger   (Agent: Brad Wiles))   Area B– Director Falloon

Stakeholder Vote – All Electoral Areas, District of Wells, City of Quesnel

 

Recommendation:  That the Provincial Agricultural Land Commission application for subdivision within the Agricultural Land Reserve, pertaining to Part of the South ½ of District Lot 3224, Cariboo District, Except Plan 25588 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval to subdivide the South ½ of District Lot 3224, Cariboo District, with Blackwater Road forming the dividing line.

 

 

6.       Reports and Correspondence

 

6.1

Consent Calendar - Late Items Added

 

Recommendation:  That the consent calendar as of April 27, 2007, be received.

6.2

Cheque Register.

Corporate – Unweighted

 

Recommendation:  That the agenda item summary from Lynn Paterson, Treasurer dated April 20, 2007 be received, further that the attached Cheque Register for the month of March 2007 in the amount of $1,245,394.64 be ratified.

6.3

Treasurer’s Report.

 

Recommendation:  That the Treasurer’s Report as presented to the Board April 23, 2007 with attached Revenue and Expenditures and capital purchases, be received.

6.4

North Cariboo Joint Planning Committee Minutes.

 

Recommendation:  That the Minutes from the North Cariboo Joint Planning Committee meeting held April 10, 2007, be received.

6.5

North Cariboo Joint Planning Committee Recommendations.

Stakeholder Vote - Weighted

 

Recommendation:  That the agenda item summary from Bernice Crowe, Executive Assistant, dated March 14, 2007 regarding  recommendations from the North Cariboo Joint Planning Committee meeting held April 10, 2007, be received. Further, that the following recommendations contained therein be endorsed:

 

Multi-Centre Task Force – NDI Sub-account request that 75% of account be reserved for Multi-Centre Project

1)        That a meeting to discuss Northern Development Initiative Trust account be held at 5:00 p.m. on May 8, 2007, prior to the regular North Cariboo Joint Committee Planning meeting at 7:00 p.m.

 

Quesnel Millionaires Jr. A. Hockey Club – Outstanding invoices

2)        That representatives of the Quesnel Millionaires Jr. A Hockey Club be invited to attend a special closed meeting of the North Cariboo Joint Planning Committee at 4:00 p.m. on May 8, 2007 to discuss circumstances surrounding the Club’s current debt.

 

Quesnel Spirit of BC Community Committee –

Development of third category for Quesnel Sports Hall of Fame

3)        That approval be given to the Quesnel Spirit of BC Community Committee to begin researching and developing a third category and associated criteria for the Quesnel Sports Hall of Fame.

6.6

Central Cariboo / City of Williams Lake Joint Committee Minutes.

 

Recommendation:  That the Minutes from the Central Cariboo / City of Williams Lake Joint Committee meeting held April 12, 2007, be received.

6.7

Central Cariboo/City of Williams Lake Joint Committee Recommendations.

 

Recommendation #1:

Stakeholder – Weighted

 

“That the agenda item summary from Bernice Crowe, Executive Assistant, dated April 18, 2007, regarding recommendations from the Central Cariboo / City of Williams Lake Joint Committee meeting held April 12, 2007, be received.  Further, that the following recommendations contained therein be endorsed:

 

Cariboo Memorial Complex

1)      "That the neighbouring First Nations Chiefs and Band Leaders be invited to the grand opening of the newly renovated Cariboo Memorial Recreation Complex.”

 

Local Government Stewardship Council:

2)      "That the verbal update on the Local Government Stewardship Council from Mitch Minchau, Manager of Environmental Services, Cariboo Regional District (CRD), be received.  Further, that the City of Williams Lake Council be requested to support the CRD's participation in the Extended Producer Responsibility program.”

 

Russet Bluff - South Lakeside Outdoor Rink Improvements

3)      “That pursuant to the report dated March 13, 2007 from Darron Campbell, Manager of Community Services, Cariboo Regional District regarding funding in the amount of $1,515 be approved from the Central Cariboo Leisure Services Community Projects 2007 budget for a proposal from the Russet Bluff neighbourhood committee to improve the recreation grounds and outdoor rink near the end of South Lakeside Drive.”

 

Adding Support for Arts & Culture - Central Cariboo Leisure Services

4)      "That the report dated April 12, 2007 from Darron Campbell, Manager of Community Services, Cariboo Regional District be received and Staff report back on details for providing support for arts and culture in the central Cariboo communities through the Central Cariboo Leisure Services function or by establishing a new subregional arts, culture and heritage function."

 

Cariboo Dreamcatcher Collective - Sponsor An Artist Campaign

5)      "That the request for support from Cariboo Dreamcatcher Collective in the "Sponsor an Artist" Campaign, be received.  Further, that they be advised of the Grants for Assistance process and be provided with applications from the City of Williams Lake and Cariboo Regional District."

 

Cariboo Home Emergency Response Lifeline Society

6)      "That the request from Cariboo Home Emergency Response (CHER) Lifeline Society to have their allocated 2007 Grant in Aid funds paid to Philips Lifeline Canada be deferred to the next meeting pending clarification from Staff."

 

Community Policing Committee's request for funding

7)      "That the letter dated April 4, 2007 from the Community Policing Committee be received and their request for additional funding be referred to CRD and City Staff for investigation."

 

RCMP Annual Performance Plan

8)      "That representatives from the Cariboo Regional District Board and City of Williams Lake Council meet with S/Sgt Grant Martin of the Williams Lake RCMP Detachment to discuss and subsequently sign the Annual Performance Plans for their respective areas."

 

Williams Lake & Area Interface Secretariat

9)      "That City Council be requested to appoint a member of Council to the Williams Lake and Area Interface Secretariat."

 

Recommendation #2:

Corporate – Unweighted

 

“That the following recommendation from the Central Cariboo/City of Williams Lake Committee meeting held April 12, 2007, be endorsed:

 

Lobby UBCM - Forest Tenure Policy

1)       "That the CRD and City of Williams Lake request UBCM to lobby the Province for Forest Tenure Policy changes that provide incentives for timber harvesting in wildfire interface areas and Staff prepare a formal Resolution for submission to UBCM."

6.8

South Cariboo Committee Minutes.

 

Recommendation:  That the Minutes from the South Cariboo Committee meeting held April 16, 2007, be received.

6.9

Recommendations from the South Cariboo Committee.

 

Recommendation #1:

Stakeholder – Weighted

 

“That the agenda item summary from Bernice Crowe, Executive Assistant, dated April 18, 2007 regarding recommendations from the South Cariboo Committee meeting held April 16, 2007, be received.  Further, that the following recommendations contained therein be endorsed:

 

Ice Plant Repairs

1)    “That the report dated March 22, 2007 from Walter Lehmann, Ice Kube Systems regarding South Cariboo Recreation Centre Ice Kube System repairs, be received.  Further, that staff investigate options for proceeding with the report’s recommendations including the preferred technical procedures, cost and potential for success.”

 

Canlan Ice Sports Quarterly Report (January – March)

2)    “That the Canlan Ice Sports Quarterly Report (January – March) and 2007 Annual Operating Plan, be received.  Further, that staff review the proposed operating plan and report back to the Committee on the assumptions contained therein.”

 

South Cariboo Recreation Centre Capital Plan

3)    “That the memorandum dated April 10, 2007 from Darron Campbell, Manager of Community Services regarding the updated 2007 five-year capital plan for South Cariboo Recreation Centre, be received.  Further, that the plan be endorsed for implementation.”

 

Request for Proposal – 100 Mile House Library

4)    “That the memorandum dated March 28, 2007 from Bernice Crowe, Executive Assistant regarding the 100 Mile House Library request for proposal, be received.  Further, that the item be referred to a joint meeting with the District of 100 Mile House Council and South Cariboo Committee.”

 

Request for Funding Assistance – 100 Mile House & District Soccer Association

5)    “That the letter dated March 29, 2007 from Werner Heinc, Director, 100 Mile House & District Soccer Association regarding the request for funding assistance, be received.  Further, that a letter be sent to the Association explaining that the Regional District does not have a service in place to directly support its field development project and that the group be invited to submit a Grant for Assistance application.”

 

Request to Waive Fees for the rental of the South Cariboo Recreation Centre

6)    “That the letter dated March 13, 2007 from the Lac La Hache Community Club regarding a request to waive fees for the rental of the South Cariboo Recreation Centre, be received.  Further, that a letter be sent to the Community Club explaining that the Regional District does not have the ability to waive fees for rental of the South Cariboo Recreation Centre and that the group be invited to submit a Grant for Assistance application to off set the rental charges.”

 

Recommendation #2:

Corporate – Weighted

 

“That the following recommendation from the South Cariboo Committee meeting held April 16, 2007, be endorsed:

 

Interlakes Trail Systems –

Northern Development Initiatives Trust Grant Proposal

1)    “That the Interlakes Trail Systems Northern Development Initiative Trust Grant Proposal, be received.  Further, that the application be forwarded to the Cariboo Regional District Board with a recommendation for approval.  Further, that should the application be approved by the Northern Trust Board, that the appropriate signatories be authorized to enter into the necessary accountability agreement.”

6.10

2007 Weed Control Officer Appointments.

Stakeholder Vote – Weighted, All Electoral Areas, City of Quesnel, City of Williams Lake, District of Wells

 

Recommendation:  That the agenda item from Mitch J. Minchau, Manager of Environmental Services, dated April 11, 2007 regarding the 2007 Weed Control Officer appointments, be received.  Further, that in accordance with Section 10(1) of the Weed Control Act, Mitch Minchau, Allison McDonald, Ruby Bosley, Matt Richmond, Emily Sonntag, Jessie Minchau, Caitlin Dobson, Justin Galea, Kirk Meaver, Brianne Williams, Jenna Lahaise, and Elesha Saunders, be appointed as the Cariboo Regional District Weed Control Officers.  Further, that the Ministry of Agriculture and Lands be advised accordingly.

6.11

Removal of In-Camera Item.

Corporate Vote - Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 18, 2007, regarding the removal of an in-camera item dealt with by the Board at its April 13, 2007 meeting, be received. Further, that the following resolution be removed from in-camera and confirmed in open meeting:

 

‘That the South Cariboo Landfill Operation Contract be awarded to Maverick Contracting for the annual sum of $259,890, for the period of April 1, 2007 to March 31, 2010. Further, that the Cariboo Regional District signatories be authorized to execute the necessary documentation. Further, that the District of 100 Mile House be invited to submit a proposal for the 100 Mile landfill site as of 2010 when the existing contract expires.’”

6.12

BC Ferries Route 40 - Discovery Coast Passage.

Corporate – Unweighted

 

Recommendation: That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 19, 2007, with attachment, regarding BC Ferries Rout 40, be received. Further action at the discretion of the Board.

6.13

Chair’s Attendance - Council of Forest Industries’ Convention.

Corporate – Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 19, 2007, with attached report from Chair Wolbers on his attendance at the 2007 Council of Forest Industries Convention, be received.

6.14

Notice of Motion from April 13, 2007 COW.

Corporate – Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 19, 2007 regarding a Notice of Motion from the April 13, 2007 Board Committee of the Whole meeting, be received. Further action at the discretion of the Board.

6.15

2007 Public Function Special Occasion Liquor License Applications.

Corporate – Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary, dated April 18, 2007 regarding 2007 Public Function Special Occasion Liquor Licence Applications, with attached list of applications received to date, be received.  Further, that the list of applications be endorsed as presented.

6.16

June Board Meetings - Results of Special Voting.

Corporate Vote - Unweighted

 

Recommendation:  That the memorandum from Jon Wolbers, Chair dated April 20, 2007 reporting on the results of Special Voting conducted from April 18th to April 20th, 2007, be received.

6.17

A Late Item - Northern Caucus Meeting Availability.

Corporate Vote - Unweighted

 

Recommendation:  That the agenda item summary from Shelly Burich, Manager of Communications, dated April 24, 2007 regarding Northern Caucus meeting availability on May 4, 2007, be received. Further that the Board identify and finalize topics to be discussed during the scheduled meeting.

6.18

A Late Item - Railway Safety Act Review.

Corporate Vote - Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary dated April 26, 2007 regarding the Railway Safety Act Review public consultations, be received.  Further action at the discretion of the Board.

6.19

A Late Item - MRIF Applications for Libraries.

Corporate Vote - Unweighted

 

Recommendation:  That the memorandum from the Manager of Library Services concerning the Library’s January 2007 applications to the Canada-British Columbia Municipal-Rural Infrastructure Fund be received.  Further, that Resolution No. 07-01A-18 from the January 19, 2007 Cariboo Regional District Board Minutes be rescinded. Further that the following two resolutions pertaining to the 100 Mile House and Quesnel Library building projects, dated April 27, 2007 be endorsed:

 

That the Cariboo Regional District apply to the Canada-British Columbia Municipal-Rural Infrastructure Fund (MRIF) non-green program for the purpose of renovating and upgrading the 100 Mile House Library and constructing an addition to said Library.  Further, that the application, including a projected overall cost estimate in the amount of $2,217,988 and identifying ineligible expenditures as of April 30, 2007 in the amount of $162,853 and projected ineligible costs in the amount of $23,825 be  submitted.  Further, that the submitted application include a request for funding in the amount of $1,478,659, representing two thirds of the projected cost of the building project; further that Cariboo Regional District  commit to one-third of eligible project costs by allocating Library Reserves in the amount of  $300,000 to the project as of December 31, 2006 and by applying to the Municipal Finance Authority Leasing Corporation for the remaining amount for the 100 Mile House Library building project, with principal and interest to be repaid over a five-year period.

 

That the Cariboo Regional District apply to the Canada-British Columbia Municipal-Rural Infrastructure Fund (MRIF) non-green program for the purpose of  constructing a new library within the central downtown area of Quesnel.  Further, that the application, including a projected overall cost estimate in the amount of $2,976,539 (not including potential purchase cost of building) and identifying ineligible expenditures as of April 30, 2007 in the amount of $20,449 and projected ineligible costs in the amount of $30,700 be submitted.  Further, that the submitted application include a request for funding in the amount of $1,984,359, representing two thirds of the projected costs of the building project.  Further, that the Cariboo Regional District commit to one-third of eligible project costs by allocating Library Reserves in the amount of  $692,000 to the project as of December 31, 2006 and by applying to the Municipal Finance Authority Leasing Corporation for the remaining amount for the Quesnel Library building project, with principal and interest to be repaid over a five-year period.

6.20

A Late Item - Co-Ownership Arrangement for Quesnel Library.

Corporate Vote - Unweighted

 

Recommendation:  That the agenda item summary from Jo-Anne Frank, Corporate Secretary dated April 27,2007, regarding the removal of an in-camera item dealt with by the Board at its April 26, 2007 meeting, be received.   Further, that the following resolution be removed from in-camera and confirmed in open meeting:

 

“That the in-camera letter from Charles Hamilton, City Manager, City of Quesnel and Janis Bell, Chief Administrative Officer, Cariboo Regional District, dated April 24, 2007, be received.  Further, that both political bodies instruct their respective solicitors to prepare a formal Memorandum of Understanding (MOU) between the City of Quesnel and Cariboo Regional District for a co-ownership arrangement for the Quesnel Library and staff deal with any statutory formalities such as the land sale advertising requirement.  Further, that execution of the MOU be subject to the City of Quesnel cancelling the Library Service Review.  Further, that each party acknowledges and agrees that the MOU and the co-ownership contemplated herein are of no effect unless the MOU is executed by the authorized signatories of the City of Quesnel and the Cariboo Regional District on or before May 25, 2007.”

 

Further, that the minutes of the Special Board meeting held April 26, 2007, be received and adopted.

 

7.       Directors’ Appointments

 

8.       Directors’ Reports

 

9.       In-Camera Session

 

There will be items suitable for discussion In-camera pursuant to Section 90(1)(e) of the Community Charter.

 

10.            Adjournment